Administration Officer

Administration Officer

Anglican Diocese of Adelaide

Adelaide

$60,000.00 – $65,000.00 per annum Full Time

Administration Officer 

• Full time permanent role with competitive remuneration and Salary Packaging Options
• Great opportunity to optimize your skills
• Flexible working arrangements (such as working from home) considered

The Anglican Diocese of Adelaide

Founded in 1847, the Anglican Diocese of Adelaide consists of over 90 churches across 65 parishes. It covers an area of nearly 23,000 square kilometres, including the metropolitan area of Adelaide, the

Barossa Valley, and Kangaroo Island. The Diocese of Adelaide is one of 23 dioceses that constitute the Anglican Church of Australia.

The Opportunity 

We have an exciting full-time permanent opportunity available for an Administration Officer. We are not only seeking someone who naturally aligns with our culture but is also connected to contributing to improved outcomes for our Parishes, who are the beating heart of the Diocese.

Reporting to the Synod Operations Manager and working collaboratively with the Ministry and Parish Support team, the Safe Ministry Unit and the Ministry Wellbeing Coordinator and Front of House/Reception you will be responsible for administrative support for Synod Office corporate functions.

Well-developed communication and interpersonal skills both written and verbal including the ability to effectively communicate, consult and negotiate across a range of stakeholder groups (internal and external) is essential.

Position Description

Title: Administration Officer

Reporting to: Synod Operations Manager

Location: Adelaide, South Australia

SUMMARY

This position provides administrative support for Synod Office corporate functions.

CRITICAL RELATIONSHIPS

• Safe Ministry Administrator
• Ministry Wellbeing Coordinator
• Ministry & Parish Support Officer
• Front of House/Receptionist

KEY RESPONSIBILITIES

•  Administrative support across the following corporate functions as required:
• Safe Ministry program
• Processing application forms
• Initiating Working With Children Checks (WWCC)
• Liaison and reporting to parishes

Ministry Wellbeing program

• Data management (Ministry reviews, Professional Development planning, Professional Supervision cycles).
• Organise information sessions, book venues, manage attendance registers
• Provide system reports
• Marketing and communications

Ministry and Parish Support

• Provide a support service to parishes, parish officers, clergy and internal customers on a broad range of church governance and operational matters
• Responding to customer queries in person, by telephone and email in a timely manner
• Providing information and resources and directing queries appropriately.

Front of House/Reception

• Respond to queries in person, by telephone and email in a timely manner.
• Providing information and resources and directing queries appropriately.
• Ordering and receiving delivery of goods
• Opening and directing office mail

QUALIFICATIONS and/or EXPERIENCE

• Certificate III in Business or equivalent (preferred)
• Sound knowledge and experience in office management systems and procedures
• High level proficiency in Microsoft Office 365 suite of applications including SharePoint/Teams.
• Ability to set out reports, documents and correspondence.
• CRM system experience (Salesforce and others)
• Media, communications, marketing or similar.
• CMS website updating experience.
• Proven organisational and administrative skills.
• Able to work effectively on multiple tasks and able to meet deadlines.
• Providing quality customer service

About You

• Strong organisational and planning skills
• Excellent written and verbal communication skills
• Exceptional interpersonal and relational skills and capabilities
• Ability to discern and respond to sensitive and challenging situations
• Ability to navigate complex workflows
• Attention to detail with good problem solving skills
• Customer service focussed
• Ability to build strong working partnerships
• Outcomes and solutions focused
• Excellent attention to detail
• Well-developed conceptual, analytical, and problem-solving skills with strong decision-making ability.
• Well-developed organisational including ability to manage conflicting priorities and high work volumes without affecting quality of service delivery.

Other Requirements

The incumbent is required to:

• Be an active member of the Anglican Church or to be supportive of the values of the Anglican Church
• Satisfy the Synod’s Safe Ministry screening process for lay church workers
• Conform to all conditions of appointment, organisational policies and procedures
• Be prepared to travel both intra and interstate as required

What we offer in return

• Income protection
• Paid parental leave
• Flexible working arrangements
• Excellent career development opportunities

Please note that it is a requirement of this position that all appointments are made subject to the following: 

• To provide a valid employee Working with Children Check
• To be subject to background checks as required by the Diocese’s Safe Ministry screening process
• be familiar with and uphold the Diocesan Code of Conduct ‘Faithfulness in Service’
• to sign a Diocesan Confidentiality Agreement
• to provide a current driver’s license and willingness to travel as required.

To find out more about us, the role and the excellent benefits and conditions we offer, please visit our website. Applicants must apply through Seek.com and include a covering letter outlining your suitability for the position as outlined in the position description. A copy of the Position Description is available on our website, https://adelaideanglicans.com/ For an informal discussion about the role, please contact Raffaele Angelino – Synod Operations Manager on 0405 860 116

Job Closes: 5:00pm 13 September 2024

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