Administration Officer

Are you an administrative wiz with a passion for sports? Our Lady Of Grace School (OLOG) in Glengowrie is seeking a dedicated and organized Sports Administration Officer to assist with administering our co-curricular sports program. Join a small dedicated team in a role that can make a real impact on student wellbeing and engagement.

About the Role

As a Sports Administration Officer, you will play a crucial role in supporting the administrative activities of our co-curricular sports programs. This permanent part-time position is ideal for a professional who thrives in a fast-paced, people-focused environment. The role requires excellent communication, attention to detail, and time management skills.

Key Responsibilities

• Prepare timely and accurate documentation, guides, permissions, and consents for co-curricular sporting activities.
• Assist in preparing internal and external publications, related to co-curricular sports.
• Assist with enquiries from students, parents, employees, the school community, and external parties related to co-curricular sports.
• Utilise data systems to produce and maintain student records, including nominations, permissions, team lists, and schedules, and prepare accurate reports.
• Provide reporting and assist in maintaining records of sports payments in consistent with OLOG fees policy.
• Assist in the maintenance of calendars for sports events and excursions, providing administrative assistance as needed.
• Maintain sports uniform hire stock.
• Actively support the organisation of and participation in school sports events and activities.

What We Offer

• A welcoming and supportive school environment.
• Opportunities for professional development and growth.
• A role that makes a real impact on student engagement and wellbeing.
• The chance to be part of a school that values community and excellence in education.

About You

You are a confident communicator and skilled administrator who thrives in a fast-paced, people-focused environment. You bring:

• A strong commitment to the Catholic ethos of the school.
• Certificate IV in Business/Administration or equivalent experience.
• Strong digital literacy, especially in Microsoft Office suite.
• Excellent time management, communication and organisational skills.
• A commitment to confidentiality, teamwork, and child safety.
• Current Working with Children Check (WWCC) and relevant clearances.
• First Aid and RRHAN-EC training (or willingness to obtain).

How to apply

Please make your applications through seek and we will respond if you are short listed for this opportunity.

Please submit the following in your application:

1. A brief cover letter to the attention of Principal Josette Charles, addressing the role requirements.
2. Curriculum Vitae including names and contact details of three current referees.

The preferred applicant must hold a valid Working With Children Check and undertake relevant screening.

Please note applications for this role may be considered as they are received, and an appointment made prior to the advertised close date. The school reserves the right to appoint at any stage throughout the process.

Close Date: 9am Monday, 2 June 2025

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