Office Administrator

jobs available administation

SHAPE Australia

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SHAPE brings spaces to life through high-end fitouts, complex refurbishments and specialist construction projects. Our expertise spans the commercial, hospitality, healthcare, education and retail sectors. And we’ve been doing it for over 30 years, right across Australia.

About the role
The role of Office Administrator is to create a fun and seamless office experience for our clients and our people. As part of your responsibilities, you will:

  • Making everyone feel welcome coming into the office
  • Create collateral and comms to promote events, training and celebrations
  • Support with general overflow administrative filing, printing, scanning, site files etc
  • Coordinate internal and external events i.e. charity events, staff meetings, and social events
  • Ensuring the office is always in immaculate condition
  • Stocking up stationary, print room and kitchen
  • Welcoming new staff members to the team and assisting with induction
  • Assisting with processing invoices and accounts queries

This is a part time position, ideally someone looking to work 3 days a week.

About you

  • Bright and bubbly persona that oozes customer service
  • Flexible and adaptable
  • Good grasp of Microsoft Office, Excel and Outlook
  • Great written and verbal communication skills
  • Ability to work autonomously and take pride in what they deliver
  • Strong attention to detail and confidentiality

Basically, if you have a bright and bubbly persona that oozes customer service, great people skills, can multi-task, can cope well under pressure, be flexible to changing situations, and have a great, fun work ethic – we want to hear from you!

Why we’re a great place to work
We’re proud to be recognised for the culture we’ve built with a Great Place to Work Certification. When we ask our people what makes us great, they always say ‘the people’. We work hard but we also support each other every step of the way. On top of this:

  • We offer a tailored skills development roadmap to fast track your career.
  • Everyone gets an ‘Individual Flexibility Plan’ that matches their work/life needs. This includes 5 days’ Life Leave pro rata every year on top of your annual leave entitlements.
  • We don’t want to brag, but we’ve won the Human Synergistics culture award for six years running.
  • You get access to novated car leasing (so you can get around more easily AND cut down on tax)
  • Great team-building events (cooking classes, painting classes, after-work drinks and get-togethers)
  • Personalise your parental leave benefits to suit your future family.
  • We take inclusion seriously and back this up with our Diversity and Reconciliation Action Plans.
  • SHAPE is a carbon neutral organisation, certified by Climate Active.
  • Our people #giveback by getting involved in our many CSR initiatives.

Want to know more?
Check us out at Or go ahead and hit Apply!

Note to agencies: we have preferred recruitment partners in place and therefore are unable to accept speculative enquiries.

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Looking for a role in administration? Consider a Certificate III in Business with HITsa.
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