jobs available administation

Instacom Constructions

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We are a dynamic and innovative company committed to excellence in providing Telecommunication Construction. With a focus on efficiency and growth, we are seeking a skilled Administrative Assistant to join our team and contribute to our success.

As an Administrative Assistant, you will be the backbone of our office operations, supporting various departments and ensuring smooth day-to-day functioning. You will handle a variety of administrative tasks with precision and professionalism, allowing our team to focus on their core responsibilities.

Responsibilities include but not limited to:
– Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
– Operations data entry and spreadsheets.
– Construction activity review and recording
– Maintain and organise physical and digital files, ensuring easy accessibility and confidentiality.
– Schedule appointments, meetings, and travel arrangements for executives and staff.
– Prepare and edit documents, presentations, and reports with accuracy and attention to detail.
– Assist in coordinating events, conferences, and special projects as needed.
– Monitor office supplies and equipment, placing orders and overseeing maintenance.
– Perform general clerical duties such as photocopying, scanning, and faxing.

– Proven experience as an administrative assistant or relevant role.
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other office software. Dynamics 365 and Xero (desirable but not essential)
– Excellent communication skills, both written and verbal.
– Strong organizational and time management abilities.
– Attention to detail and problem-solving skills.
– Ability to multitask and prioritize tasks in a fast-paced environment.
– Bachelor’s degree in business administration or related field preferred.

If you are a motivated individual with a passion for organization and efficiency, we invite you to apply for this exciting opportunity. Please submit your resume and cover letter detailing your qualifications and why you are the ideal candidate for this position. We look forward to reviewing your application!

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