HITsa Training and Employment – Policy and Procedure

Fees – payment by instalments

No:                  HITP0048/10

Issued:             09.01.2006

Reviewed:       28.01.2021

Purpose:

HITsa Training and Employment (HITsa) documents how fees will be paid and the course of action that will be followed if not paid by the due date. HITsa has an obligation to ensure all fees paid in advance are protected so that if a course is cancelled or the student withdraws the fees paid can be refunded subject to our refund policy and procedure.

Areas affected:

HITsa Training and Employment staff and sites.

General:

HITsa will charge a fee for all training conducted. This fee may be paid by either the student, employer or a third party. Fees must be paid in full on the first day of attendance unless a qualification course, and in this instance a payment plan must have been agreed upon, documented and signed off by both parties.

A copy of this policy is available on HITsa website and is given to all enrolling students to ensure they have a clear understanding of all charges and the process.

Payment of course fees by instalments may be approved if you are undertaking training where the total fees $500 or more. For you to be considered for this payment method you must complete the form at the end of this policy and procedure. Your request must be approved by HITsa Management prior to commencement of training and receipt of any training materials associated with the course.

If approved, you will be allowed to pay your fees over the duration of the course. You will be required to calculate your repayment amounts and due dates to ensure all course fees are paid in full by the last day of training. Students must have a minimum deposit of 25% of the value of the total course fees and this must be paid upon commencement.

All fees must be paid prior to the completion of classes otherwise a parchment will not be issued until full payment has occurred. The payment of fees by instalment attracts NO interest or other charges unless the fees are unpaid and legal action is undertaken for debt recovery.

No student will be eligible for payment of fees by instalment without approval from the Executive Officer or Business Manager. Any student who has an outstanding debt from a previous enrolment shall NOT be approved for payment of fees by instalment.

No student shall be permitted to enter class if any monies are overdue

Please tick appropriate box:   Title                         Mr □      Miss □   Mrs □     Ms □ 

Surname _______________________________  Given names ____________________________________________ 

Date of Birth __________________________

Address _________________________________________________________________________________________

Phone ________________________________­­________   Email ________________________________________­­­­­­­­­­____

(if under 18 – parent or legal guardian details)

Please tick appropriate box:   Title                         Mr □      Miss □   Mrs □    Ms □

Surname _________________________________              Given Names          ______________________________ 

Mobile________________________________     Email _______________________________________

Relationship to student _________________________________________________________

All applications will be processed within 24 hours of receipt of an official request.

If approved, you will be allowed to pay your fees over the duration of the course. You will be required to calculate your repayment amounts and due dates to ensure all course fees are paid in full by the last day of training. Students must have a minimum deposit of 25% of the value of the total course fees and this must be paid upon commencement.

All fees must be paid prior to the completion of classes otherwise parchments and/or certificates will not be issued until full payment has occurred.

The payment of fees by instalment attracts NO interest or other charges unless the fees are unpaid and legal action is undertaken for debt recovery.

Any student who has an outstanding debt from a previous enrolment shall NOT be approved for payment of fees by instalment.

No student shall be permitted to enter class if any monies are overdue.

Approved by HITsa                 YES / NO                                  date:        __________________________

Student advised                      YES / NO                                  date:        __________________________

Total Course Fees:  $              __________________

Duration of Course __________________  commencing _________________ proposed completion _____________ 

Date Amount owing Amount due Payment method Balance Receipt Number

Terms and conditions – by signing this form you acknowledge that you have read and understood the terms and conditions of this payment by instalment request.

I understand that if I withdraw from the course after commencement that I may be liable for all outstanding fees subject to consideration of any refund application.

I agree to notify HITsa of any change of circumstance that may cause a problem with this agreed repayment plan and that it is my responsibility to meet the repayment amounts and dates indicated on the agreement.

I understand that failure to pay fees by the due dates will result in not being admitted to scheduled classes and the debt may be referred to a debt collection agency which will commence legal proceedings for the recovery.

I understand that certificates, statements of attainment and/or qualification parchments will not be issued until the payment plan has been completed and all fees paid.

I understand that work placement will not be organized until the payment plan has been completed and all fees paid.

I declare that I have read the above statements and have fully understood their meaning.

All applicants under the age of 18 must have a guarantor’s signature included. A guarantor includes parents and guardians and a guarantor understands and agrees that they will be liable to pay all money owing by the Student to HITsa if the student defaults in paying the debt. The Guarantor must be over 18 years of age.

Applicant Signature                 _______________________________________________________

Date                                        ___________________________